What you will build
Share the Weekly study plan as view-only so recipients can read the data without editing your workbook.
Learning objectives
Open the practice workbook
Practice in your own copy
Make your own Google Sheets copy with the same data, formulas, formatting, filter and frozen header. The original remains unchanged.
Sign in to Google. If the original is not publicly shared, download the full workbook and import it into Google Sheets, or paste the example data into your own sheet.
Hands-on practice
Step 1: Confirm the sheet contains the four columns Day, Subject, Minutes, and Status with the four sample rows. You do not need to edit the data to share the file.
Step 2: Click Share in the upper-right corner to open the sharing dialog.
Step 3: For the recipient or General access setting you intend to use, choose Viewer rather than Editor. Do not change other people's permissions unless that is part of your sharing goal.
Step 4: Before copying or sending the link, read the role shown in Share and confirm it says Viewer. If your account or organization policy does not allow the intended sharing mode, leave the current access unchanged and ask the owner or administrator to handle it.
Checkpoint
| Check | Expected result |
|---|---|
| Data | The four columns and four sample rows are unchanged |
| Sharing role | The intended recipient or link shows Viewer |
| Owner | The original remains editable by its owner |
View-only is an access setting, not a change to the sheet data.
Common mistakes and fixes
If the link does not open for the recipient, do not assume the file is publicly shared. Recheck the access scope shown in Share and describe the link according to its actual permission.
Independent practice
Reopen Share and identify three things yourself: who currently has access, the intended recipient's role, and the General access scope. Do not change permissions if you are only checking them.
Key takeaways
- ✓Check the sheet before sharing.
- ✓Open the sharing dialog from the Google Sheets Share button.
- ✓Use Viewer when a recipient only needs to read the file.
- ✓Confirm the intended recipient or General access entry shows Viewer before sending the link.
- ✓Leave the data and unrelated permissions unchanged.
Check your understanding
Answer four questions about the practice sheet.
Next lesson
Continue in the recommended learning order with Fix decimal and currency locale issues.
Comments
No comments yet. Be the first to join the discussion.